Managing cash

The Commonwealth Resource Management Framework provides the legislative framework for collecting and banking relevant money by Commonwealth entities.

For more information, see the Guide to Appropriations.

The following sections provide further guidance on:

Collecting revenue or money

The Constitution requires revenue or money raised or received by the Commonwealth to form the Consolidated Revenue Fund (CRF), this includes:

  • tax and levy receipts
  • borrowings and loan repayments
  • cost recovery activities.

Entities can only keep money received if:

  • the money can be added to a special account
  • receipts relate to certain matters prescribed in the Public Governance, Performance and Accountability (PGPA) Rule (retained receipts) which can be added to an entity’s recent appropriation.

For more information, see RMG-307 Retainable Receipts.

Back to top

Banking cash

The PGPA Act requires Commonwealth entities to promptly bank any revenue received. The following guide explains transactional and central banking, the roles involved in the management of cash, the Central Budget Management System (CBMS), and the relationship between appropriations and cash:

The following guide explains the law and policies relating to the banking of relevant money received by Ministers and officials.  It explains when relevant money must be banked and when it is not required to be banked.

For more information contact

Back to top

Investing relevant money

The PGPA Act limits the ways Commonwealth entities can invest relevant money.  The following guide describes control and reporting requirements relating to investments:

For guidance on the investment reporting requirements of Commonwealth entities, refer to the Financial Reporting Rule 2014

For further information on investment by Commonwealth entities, contact

Back to top

Borrowing and the use of credit cards

The PGPA Act limits borrowing by Commonwealth entities:

The Government’s credit card payment policy establishes payment cards as the preferred method to pay suppliers, for eligible payments valued below $10,000.  This policy, effective from 1 July 2014, applies to non-corporate Commonwealth entities:

For further information, refer to the frequently asked questions.

Back to top

Recovery of amounts owing to the Commonwealth

The PGPA Act and PGPA Rule requires the accountable authority of a non-corporate Commonwealth entities to pursue amounts owing to the Commonwealth.

Back to top

Loss and recovery of relevant money

The PGPA Act requires officials to ensure the security of any relevant money they have custody of.  An official can be liable for losing relevant money or relevant property.

Back to top

For more information contact

Last updated: 14 January 2019